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Advanced OKR Tracking System

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Suitable framework for individuals, teams, and organizations to define measurable goals and track their outcomes

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Template Description

Why did I create this template?

This Framework is suitable for individuals, teams, and organizations to define measurable goals and track their outcomes

What's inside the template?

  • Areas - to categorize your Objectives
  • Quarters - to sort Objectives into seasons of the year
  • Objectives - to organizing the desire outcome
  • Key Results - as a measurable way to know you are on track ti reach the Objective
  • Projects - if you desire to add actions to your Key Results
  • Tasks - if Projects contain multi-actions

How to use the template?

Use the template with the classic OKR system (Quarters - Objectives - Key Results) + advanced feature like: Areas - Projects - Tasks

Advanced Feature

Algorithm 

The process of the Objective Progress calculation

Description

The Objective progress value depends on the Key Results progress value

A Key Result can be 2 Types:

  • With Tasks
  • Without Tasks

Processes

  • With Tasks - Each Task, in Task Database, has a Priority property with 3 values:HighMediumLowEach option has its own value for the calculation10 for the High option5 for the Medium option2 for the Low option
  • High
  • Medium
  • Low
  • Each option has its own value for the calculation10 for the High option5 for the Medium option2 for the Low option
  • 10 for the High option
  • 5 for the Medium option
  • 2 for the Low option
  • Without TasksKey Result is calculated based onInitial Value (If there are any)Current ValueTarget Value
  • Initial Value (If there are any)
  • Current Value
  • Target Value

Algorithm Explained With Tasks

Example: A Key Result is related to a Project, the Project contains 4 Tasks, and each of the tasks has a selected value, in the priority property, one of the three options "High - Medium - Low".

If 2 Tasks are completed, the progress of the Key Result will not be 50%, but it will be calculated based on each Task selected option in the Priority property.

Execution 1

In Case

  • 2 High Tasks, 2 x 10 = 20 
  • 2 Medium Tasks, 2 x 5 = 10 
  • Total Value of Tasks = 30 (High 10 + High 10 + Medium 5 + Medium 5)
  • (High 10 + High 10 + Medium 5 + Medium 5)
  • If 2 Tasks are done and the selected options of the Priority property is High2 x 10 = 20 / Total(30) = 0.66
  • 2 x 10 = 20 / Total(30) = 0.66
  • Key Result Progress Value = 66%

Execution 2

In Case

  • 2 High Tasks, 2 x 10 = 20
  • 2 Medium Tasks, 2 x 5 = 10
  • Total Value of Tasks = 30 (High 10 + High 10 + Medium 5 + Medium 5) 
  • (High 10 + High 10 + Medium 5 + Medium 5) 
  • If 2 Tasks are done and the selected option, in the Priority property, for Task 1 is High and the selected option for Task 2 is Medium10(High) + 5(Medium) = 15 / Total(30) = 0.50
  • 10(High) + 5(Medium) = 15 / Total(30) = 0.50
  • Key Result Progress Value = 50%

Execution 3

In Case

  • 2 High, 2 x 10 = 20
  • 2 Low, 2 x 2 = 4
  • Total Value of Tasks = 24(High 10 + High 10 + Low 2 + Low 2)
  • (High 10 + High 10 + Low 2 + Low 2)
  • If 2 Tasks are done and the selected option, in the Priority property, is Low2(Low) x 2(Low) = 4 / Total(24) = 0.16
  • 2(Low) x 2(Low) = 4 / Total(24) = 0.16
  • Key Result Progress Value= 16%

Objective Progress Calculation

  • a. (Progress of Key Results with Tasks(Total Priority property value completed from Key Results Tasks  / Total Priority property value from Key Results Tasks ))
  • +(plus)
  • b. (Progress of Key results without Tasks(If there is Initial Value then (Current Value - Initial Value) / (Target Value - Initial Value) If there is NOT Initial Value, then (Current Value / Target Value) for each Key Result. In the end, we calculate the “Average” value for all the Key Results without Tasks)
  • In the end, we calculate the “Average” value for all the Key Results without Tasks)
  • /(divide)
  • c. 2
  • Objective Progres Value = (a + b) / c

What are the benefits of the template?

  • Align and connect your employees to your corporate goals
  • Give clear direction to every team and individual
  • Increase productivity through focus on goals
  • Track regular progress towards goals
  • Achieve measurement, accountability, and transparency
  • See how goal progress aligns with the company’s vision, strategy, and top priorities
  • Be effective in setting clear and specific goals
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